Terms & Conditions

Class Structure & Supervision

• Maximum class size: 10 participants per coach (except preschool).
• Preschool classes (ages 2–3 & 3–4): caregiver supervision is required. Maximum 14 per coach.
  
• Ages 4+: caregiver supervision is not required.
  
• Siblings may attend satellite venues (Kumeu) but must be supervised, remain off equipment, and not disrupt classes.
• At the Hobsonville venue, only enrolled participants may be in the gym unless settling a child.
  
• Eating during class is not permitted.
  
• Caregivers must follow all coach instructions and venue signage.
• Xpressions may remove any participant or caregiver who disrupts classes or breaches safety rules.

Clothing & Safety Requirements

• Classes are done in bare feet or grippy socks.
• Clothing must be comfortable and fitted (no jeans, skirts, dresses, or baggy clothing).
• No jewellery (bracelets, necklaces, etc.).
• Water bottles are recommended.
• Girls: leotards preferred; leggings, shorts, or T‑shirts acceptable. Long hair must be tied up.
• Boys: shorts, track pants, singlets, or T‑shirts acceptable.
• Participants and caregivers must follow all safety instructions at all times.

Enrolment & Payment

• Bookings for term classes and holiday programmes are confirmed only once full payment is received.
• Payment options:
  ‍- Credit card via Stripe (surcharge: approx. 2.9% + $0.30 NZD per transaction).
  - Internet banking (use correct invoice number as reference). Bank account: 06-0323-0919388-00
  - EFTPOS or cash (Hobsonville venue only).
• Family multi‑booking discount:
  - 10% off the lowest fee when booking 3 or more classes in the same booking.
  - Discount cannot be applied retroactively if classes are booked separately.

Trial Classes

• Trial classes may be booked for $25, subject to availability.
• Trial fees must be paid in advance.
• If you continue for the term, the trial fee will be deducted from the term fee.

Term Fees

• Classes operate as a structured term-based learning programme and enrolment is for the full term. This allows athletes toprogress consistently with their group and coach. Term fees are based on a 10-week programme and broadly follow theschool term. Dates can be found on our website. Where school terms are shorter or longer, fees are adjusted slightly toreflect the number of weeks scheduled.
• 10 weeks: standard term fee
• Shorter terms (e.g. 9 weeks): slightly higher effective rate as administration costs remain the same
• Longer terms (e.g. 11 weeks): slightly lower effective rate as these costs are spread across more weeks

Gymnastics New Zealand Levy

• All athletes must be registered with Gymnastics New Zealand (GNZ). A GNZ affiliation levy (based on age and level of theathlete) is charged in addition to the class fee. This fee is set by Gymnastics New Zealand and is passed through atcost+GST.

Late Enrolments

• Pro-rated enrolments are offered from week 3 unitl the final two weeks of the term, when casual class rates may applywhere space is available.

Cancellations, Refunds & Credits

Term Classes:

• More than 2 weeks before start: full refund.
• Within 2 weeks of start: refund less $25 administration fee.
• After the term has started:
  - No refunds or credits for non‑attendance or change of mind.
  - No make‑up sessions for sickness or personal circumstances.
• Illness/injury:
  - Where 4 or more consecutive classes are missed, a credit may be applied to the following term at our discretion, based on the value of the missed classes only.
  - A doctor’s certificate is required.
• Special circumstances: may be considered if submitted in writing.
  
• Public holidays:
  - Classes are not held on public holidays. If a public holiday falls on a scheduled class day during the term, we will endeavour to provide make-up options where possible so athletes can attend another suitable class during the term. An alternative option is a complimentary free‑play session.
• No refunds or credits are provided for public holidays unless required under the Consumer Guarantees Act (CGA).
• If Xpressions cancels a class, a refund, credit, or rescheduled session will be offered in line with the CGA.

Holiday Programmes:

• Available for children aged 5–13 years.
• Minimum 48 hours’ notice is required for cancellation.
• Cancellations within 48 hours are charged at the full session fee due to staffing and programme commitments.
• If Xpressions cancels a programme, a refund, credit, or rescheduled session will be offered in line with the CGA.

Sickness & Absences:

• No make‑up sessions are offered for missed classes.
  
• Fees are not reduced for absences except as outlined under illness/injury credits.

Public Holidays:

• No classes operate on public holidays.
  
• Fees are not adjusted unless required under the CGA.

Risk & Liability

• Participation in gymnastics involves inherent physical risks.
  
• Xpressions takes all reasonable care but cannot accept responsibility for injury or loss except where caused by our negligence.
• Participants and caregivers must follow all safety instructions at all times. Please refer to our Centre Waiver.

Media & Promotion

• Photos and videos may be taken for promotional purposes.
  
• Media consent is requested at registration, and parents may opt out at any time.

Privacy & Data

• Personal information is collected and stored securely in accordance with the Privacy Act 2020.
  
• Data is used only for membership management, communication, and safety.
• Information may be shared with Gymnastics NZ for affiliation purposes.
• Parents/guardians may request access, correction, or deletion of personal data.